What are the different types of layouts for writing business letters?
Different types of layout for writing business letter :
Professional correspondence should have a clean, polished look, which is where proper business letter format comes in. The overall style of the correspondence depends on the relationship between us and the letter’s recipient, and it can contain almost anything. They are :
1. Full block style :
The full block style business letter layout is more popular than other business letter templates, and given the option, it is the one most people prefer to use. Follow the salutation or greeting with a comma or colon. Full block style business letters have a formal look, however, they can be used in any business situation.
2. Modified block style:
The modified block style business letter is the second‐most popular layout. It has a clean, traditional look, with our companyʹs return address, the date, the closing, and the signature line being started at the center point of the page. All other elements including inside address, greeting, body, and enclosure notation are left-justified, and paragraphs are followed by either double or triple spacing. Modified block style business letters are less formal than full block style letters. If we are corresponding with someone, we already have a good working relationship with the modified block style letter is good to use.
3. Standard format :
The standard business letter has the same look like the block-style business letter, meaning that all lines are flush with the left margin. The greeting or salutation in a standard format business letter is always followed by a colon. Standard format business letters are quite formal. Because they include an optional subject line, they are ideal for situations in which we need to create a formal response or communicate about an account number or case number.
The open format business letter looks almost exactly like the block format
business letter. There are two basic differences between the two layouts :
(i) There is no punctuation after the greeting or salutation.
(ii) There is no punctuation after the closing.
The open format business letter has a clean, formal look just as the block format letter does. It is suitable for all business communications.
5. Semi‐block business letter :
In the semi‐block format business letter, all text is aligned to the left margin. As in other business letter templates, each paragraph is separated by double or triple spacing. The main difference between this type of correspondence and others is that the first line of each paragraph is indented. The semi‐block format business letter is a little less formal than the block format letter and slightly more formal than the modified block format letter. It works well in almost all situations and is a good choice if we find ourself on the fence about which format to use.
6. Modified semi‐block business letter :
The modified semi‐block format business letter looks
almost identical to the modified block letter, with just one difference: The first line of each paragraph is indented. The modified semi‐block business letter is the least formal‐looking of ail business letters and is best for using when we know the recipient very well.